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Course Reserves for Faculty & Instructors

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Important Notices

Due to the Library closure, print reserves will not be available during the Fall 2020 semester. Digital materials, including excerpts scanned from the Library’s print holdings, can still be shared through the ReserveReadings tab in your Nexus course.

The submission deadline for classes beginning in September is midnight on August 16, 2020. Submissions received after this date will be processed as quickly as possible, but we cannot guarantee they will be available by the first day of classes.

Please note that staff will not be able to visit the library if there is illness among library staff or a spike in local cases of COVID-19. In this event, we will not be able to provide scans from the Library’s print holdings until it is deemed safe to return to the site. 

 

Activating Course Reserves

Course reserves are accessed through your Nexus course, in the ReserveReadings tab. To facilitate processing, we ask that you request your Nexus course before submitting your items to course reserve.

In order for your students to see what you have placed on course reserve, you must visit the ReserveReadings tab at least once to activate it. Clicking on the tab and waiting for the page to load is sufficient unless you are using a combined Nexus course (i.e. a single Nexus page for multiple sections or for cross-listed courses).

If you are using a combined Nexus course, you will see a dropdown menu when you click on ReserveReadings. Use the dropdown to select the semester in which your course will run, then click Create Course. This will activate your course. It is imperative that you complete this step before submitting any items to course reserve, otherwise staff will not be able to process them properly. If using the Syllabus Service, you must also mention that you are using a combined course to ensure your items are uploaded to the correct location.

 

How to Place Materials on Course Reserve

There are two ways to place items on course reserve:

  1. Email your reading list to our time-saving Syllabus Service and have library staff process all items for you.
  2. Submit directly through the ReserveReadings tab of your Nexus course by filling out the format-appropriate form under Add Reserve Items. Click here to view our instruction guide on submitting items through ReserveReadings. Note that all items submitted this way must be reviewed by staff and will not be immediately available to students.

Faculty and instructors are strongly encouraged to submit all of their readings at once, as this facilitates a faster processing time.

 

Processing Time

Due to anticipated high volumes, turnaround time is currently estimated at 5-10 days. Materials must be submitted by midnight on August 16 to ensure availability by the start of the Fall Semester; items received after this date will be processed as quickly as possible, but date of availability is not guaranteed. All submissions are processed on a first come, first served basis.

 

Frequently Asked Questions

When I open the ReserveReadings tab, it keeps asking me to log in but won't let me through. What can I do?
Why should I use course reserves? Can’t I post directly to Nexus?
How does copyright apply to course reserves?
What kind of materials can I put on course reserve?
Can I provide my own scan of a book chapter/article?
Can I reuse items that were on reserve in the past?
I'm teaching a class that uses the same readings as another section - can I copy their submissions?
How many items can I place on Reserve?
Is there a file size limit when uploading?
Why did you replace my PDF with a link?
Why can’t my students see the materials I have in the ReserveReadings tab?
What does the item status mean?
The material I want to place on reserve isn't available through the Library in a digital format. Can I place an order for it?

 

When I try to open the ReserveReadings tab, it keeps asking me to log in but won't let me through. What can I do? 

Please email reserve@uwinnipeg.ca so we can look into the problem. While we work on a solution, you can still access your course reserves by logging in directly to the Ares Course Reserves System with your Nexus username and password. Please note that Safari is known to trigger this issue - try accessing the ReserveReadings tab using Chrome or Firefox instead, but please report t

 

Why should I use course reserves? Can’t I post directly to Nexus?

Faculty and instructors are responsible for ensuring that course materials shared through Nexus meet copyright guidelines. The ReserveReadings tab in your Nexus course is designed to guide you through the copyright clearance process while also making it easy for your students to find print and digital reserves in one place.

In addition, course reserves staff will help locate digital materials in the library catalogue; identify copyright issues and find solutions; create and edit scans of excerpts from print materials; acquire excerpts from items not in the library’s catalogue through interlibrary loan; and turn off downloads on some limited user ebooks, maximizing availability. In short, sharing your required readings through course reserves saves you time, and ensures your students have convenient access to accessible, copyright-compliant material. 

 

How does copyright apply to course reserves?

The University of Winnipeg Copyright Policy lays out the Fair Dealing guidelines that determine how much of a copyrighted work (generally, any work that you did not personal create) can be shared. When it comes to digital materials on course reserve, this means we can only share a portion of a work in PDF form. As a rule of thumb, we are limited to:

  • 10% or one chapter of a book;
  • One article per volume of a journal;
  • One article or page from a newspaper;
  • One complete artistic work from a larger collection (e.g. a map, painting, chart, etc.);
  • One complete literary work from a larger collection (e.g. a poem in an anthology);
  • One entry from an encyclopaedia, dictionary, or other reference work.

There is of course significant detail to applying fair dealing guidelines, and a number of options for providing materials in a way that adheres to those guidelines. Course reserves staff can help with identifying both copyright issues and solutions, ensuring your students have access to the materials they need while remaining in compliance with University policy. For more information on copyright, contact the Copyright Office at copyrightoffice@uwinnipeg.ca or visit their webpage.

 

What kind of materials can I put on course reserve?

Right now, we are only able to process digital materials. This includes:

  • Links to the Library’s digital resources, like ebooks, ejournals, and streaming video.
  • Links to freely accessible websites, like news sites, blogs, YouTube, etc.
  • PDFs scanned from the Library’s print holdings.
  • PDFs received from other institutions through ILL.
  • PDFs scanned from your personal collection (see Can I provide my own scan of a book chapter/article? for more details.)

 

Can I provide my own scan of a book chapter/article?

Yes, you can upload a PDF when submitting an item through the ReserveReadings tab or email it to the Syllabus Service along with your reading list. If you don’t already have a scanned copy, you can create one from your personal collection using a personal scanner or a smartphone app like Adobe Scan or Genius Scan. (Please note that you should be aware of any privacy implications of using this software and are responsible for adhering to any applicable terms and conditions.)

Course Reserves staff can edit most PDFs to meet accessibility standards, but please keep the following in mind when creating a scan:

  • Only scan one page at a time – including a full book spread creates problems for screen readers.
  • Scan at the highest resolution you can achieve.
  • Hold the page flat to avoid warping and shadows.
  • Ensure the text is neither cut-off nor severely angled.
  • It’s better to capture too much than not enough; cropping is easy, but we can’t add material that isn't there.

The closer you adhere to these guidelines when creating a scan, the faster staff are able to process it. Scans that cannot be edited to meet to accessibility guidelines will be rejected – staff will attempt to locate the item and create a new scan, but if we do not have access to it, we will identify the issues and ask you to resubmit.

 

Can I reuse items that were on reserve in the past?

Yes, as long as it was used in the past two years – older items have been deleted from the server and must be submitted as new items. Please see our instructor manual for directions on importing items from previously taught courses.

 

My class is one of several sections using the same assigned readings. Do we each have to upload the same materials?

No, you can send one reading list to syllabus-service@uwinnipeg.ca and let us know which classes will be using the materials. Likewise, if you and another instructor plan to use some of the same readings, let us know and we can duplicate materials from one course into another.

 

How many items can I place on reserve?

We do not currently limit the number of items instructors can place on reserve; however, we request that instructors restrict their submissions to required readings. Suggested or supplemental materials should not be placed on reserve unless there is no other means for students to access the material. E.g., a scan of a supplemental reading only available in print would be appropriate for course reserves, but a supplemental reading available as an unlimited user ebook would not, as students can find that item through the catalogue (and this is a good skill for them to learn!)

 

Is there a file size limit when uploading?

Yes, files submitted through the ReserveReadings tab must be under 28.6MB. If you require a larger file, please email it to reserve@uwinnipeg.ca, as staff are able to upload larger files.

 

Why did you replace my PDF with a link?

If the requested material can be accessed through the Library’s collections, we will link to it rather than uploading the PDF, as a link carries no risk of contravening Fair Dealing guidelines.

 

Why can’t my students see the materials I have in the ReserveReadings tab?

Due to copyright requirements, eReserves cannot be made available to students outside of the normal class period (i.e. the semester in which the course takes place). If ereserve materials have been fully processed and are ready before the start of term, they will be given the status “Item Activation Pending” and will become automatically available on the first day of classes.

If classes have started and students still cannot see the materials, please contact the Reserves team at reserve@uwinnipeg.ca so we can investigate the issue. Remember to include your course number!

 

What does the item status mean?

Definitions for common item statuses are available here, on our Course Reserves Instructor Manual.

 

The material I want to place on reserve isn't available through the Library in a digital format. Can I place an order for it?

Yes! Contact your subject librarian to request a purchase. If you are only looking for an excerpt, Reserves staff can also bring the material in through ILL.

 

Contact

COVID-19 Update: Email is monitored Monday – Friday, 9:00 AM – 5:00 PM. Voicemail is checked once per day, Monday – Friday.

Please include your course code and semester when contacting Reserves for help. Students should also include their Webadvisor username.

Email: reserve@uwinnipeg.ca

Phone: 204.786.9809