Course Reserves
Library
Course Reserves are materials set aside by an instructor for a short loan period to ensure every student in their course has a fair opportunity to access assigned readings.
For Students
There are two kinds of course reserves: Print Reserve and eReserve.
Print Reserve
This is where you will find physical items like books and DVDs. To borrow a Print Reserve, go to the Library Circulation Desk (4th Floor, Centennial Hall) with your student card and ask for the call number of the item you are looking for.
eReserve
This is where you will find short excerpts and other digital items like ebooks. To access eReserves, login to the Ares Reserves System with your Webadvisor username and password. If your instructor uses Nexus, you can also login to your course page and view eReserves under the “ReserveReadings” tab. Some instructors will also put eReserves in the “Content” tab.
For Instructors
Faculty and instructors are responsible for ensuring that course materials meet copyright guidelines. The easiest way to ensure copyright compliance is to submit your course readings through the Ares Reserves System or the Syllabus Service before posting to Nexus.
Please note that if you are using a combined course in Nexus (for cross-listed courses or multiple sections), you must contact reserve@uwinnipeg.ca with the Nexus course code, as we must take additional steps to ensure materials are available to all of your students.
All course reserve requests must be submitted either directly through Ares or via email. Email requests must include complete bibliographic citations for all requested materials. In person submissions will only be accepted for personal copies and must be accompanied by a completed personal copy form.
Syllabus Service
Save time by submitting your reading list directly to Reserves, and let expert library staff take care of copyright clearance and material processing. Visit our Syllabus Service page for details.
Self-Service
Both digital and print reserves can be created through Ares, which can be accessed directly or through the “ReserveReadings” tab on your Nexus course page. For detailed instruction regarding how to place items on reserve, please refer to the Course Reserves Instructor Manual. You can also click here to view short, helpful videos on copyright, Ares, and using Ares and Nexus together.
Semester Dates
Materials placed on reserve are available from the first day of classes until the last day of exams for the assigned semester. Submissions must be received at least 2-3 weeks before the semester begins to ensure materials are available when classes start. Note that if you use a single Nexus page for multiple classes (e.g. combined sections, or cross-listed courses), you will need to select the correct semester code under the ReserveReadings tab in order to activate the Ares Course Reserves System.
| Semester Codes for the Current Academic Year | |||
| Semester | Code | Dates | Submission Deadline |
| Fall 2019 | 2019/2020F | Sept. 3, 2019 - Dec. 19, 2019 | August 20, 2019 |
| Fall/Winter 2019/20 | 2019/2020FW | Sept. 3, 2019 - Apr. 21, 2020 | August 20, 2019 |
| Winter 2020 | 2019/2020W | Jan. 6, 2020 - Apr. 21, 2020 | December 6, 2019 |
| Spring 2020 | 2019/2020S | May 4, 2020 - Jul. 31, 2020 | April 20, 2020 |
| Spring/Summer 2020 | 2019/2020SS | May 4, 2020 - Jul. 31, 2020 | April 20, 2020 |
| Summer 2020 | 2019/2020Su | Jul. 6, 2020 - Aug. 18, 2020 | April 20, 2020 |
Personal Copies
You are welcome to provide a personal copy for use as a reserve. Please drop off the material at the circulation desk with the completed form. Personal copies will be returned at the end of the semester unless otherwise specified.
The Library treats all personal copies with the same respect and care as library holdings. However, please note that the Library assumes no responsibility for damage to or loss of personal copies.
Processing Time
Reserve submissions are processed on a first-come, first-served basis. There is a delay when processing through Ares, so please allow at least one day for your materials to be made available.
During peak periods (2-4 weeks before the start of the semester), processing time increases to 3-5 days. If you’ve requested scanning services or used the Syllabus Service, anticipate at least 2 more days of processing time.
Supply Options
It is up to faculty and instructors to ensure the material they are placing on course reserve is available. If the item is not owned by the library and you are not providing a personal copy, you have two options:
(1)
Contact your subject librarian to request a purchase. In some cases, it can take several months for a new acquisition to be processed, so submit this request as early as possible.
(2)
If you only require an excerpt of a larger work, ask Reserves staff to bring the material in through interlibrary loan and they’ll create a scan for you. ILL requests can take up to three weeks, so be sure to plan accordingly.
Acceptable Formats & Best Practices
Note that shorter readings (articles, chapters, etc.) may only be placed on eReserve.
When placing an item on eReserve, try wherever possible to link directly to a library holding. Not only is this an easy way to adhere to copyright requirements, it increases accessibility for students and lets the library know when a resource is being used.
If you cannot provide a link, a scanned PDF of the excerpt can be used instead. You can ask Library staff to create these PDFs for you – just include a note when submitting your material, or complete this form. If you choose to provide your own scans, please email them to reserve@uwinnipeg.ca (remember to include your course code and semester!) and ensure they meet the following standards:
- Single page view (do not scan two pages at once – this creates a barrier to accessibility)
- Portrait orientation
- Text is not cut off, severely angled, or shadowed
- Minimum resolution of 300 dpi ; preferably 600 dpi and OCR
- Includes either the work's title page and verso or a bibliographic citation (any format, must be legible)
- No black margins
Please note that classroom material - such as lecture notes, presentation slides, assignments, and other instructor-created resources - should be posted directly to Nexus and not processed through Reserves. Printouts of such material will not be placed on print reserve.
Loan Periods & Fines
Loan periods are assigned to Print Reserves only and may be any one of the following:
- 1, 2, 3, or 4 Hours
- 1, 3, or 7 Days
Please note that personal copies and non-circulating library holdings may also be identified for In Library Use Only, but library holdings that normally circulate cannot be restricted in this way.
Fines for late items will be assessed at the following rates:
Hourly Loans: $0.50 per hour
Daily Loans: $5.00 per day
The maximum fine is $25 per item, regardless of loan period.
Unless otherwise indicated, Print Reserves may be taken out of the library, but hourly loan items cannot be renewed. Daily loans may be renewed once, in person or online through myLibrary. Once you have returned a Print Reserve, you must wait 30 minutes before checking it out again, to ensure other students have an opportunity to borrow it.
Scheduling
The library is introducing a new service which allows instructors to book library material for use during a specific day/week. For instance, if you wish to show a DVD in class on a specific date and want to ensure the material is available to you on that day, library staff can use our new scheduling feature to book that material for you, rather than putting it on Reserve for an entire semester.
To make a booking, stop by the circulation desk in the library or reach out to our course reserve team at reserve@uwinnipeg.ca. Bookings can be up to three weeks in length and materials are to be picked up from the circulation desk.
FAQ
Can I place textbooks on Reserve?
If you are providing your own copy, yes. Please note that the library does not purchase textbooks and therefore cannot place any on reserve from our own holdings.
How many items can I place on Reserve?
We do not currently limit the number of items instructors can place on reserve; however, we request that instructors restrict their submissions to required readings. Suggested or supplemental materials should not be placed on reserve.
Why can’t my students see the materials I have on Ares/Nexus?
What does “Item Activation Pending” mean in Ares?
Due to copyright requirements, eReserves cannot be made available to students outside of the normal class period (i.e. the semester in which the course takes place). If eReserve materials have been fully processed and are ready before the start of term, they will be given the status “Item Activation Pending” and will become automatically available on the first day of classes.
If classes have started or your items do not have the “Item Activation Pending” status, and students still cannot see the materials, please contact the Reserves team at reserve@uwinnipeg.ca so we can investigate the issue. Remember to include your course number!
What does the item status mean?
Definitions for common item statuses are available here, on our Course Reserves Instructor Manual.
The material I want to place on reserve isn't in the library. Can I place an order for it?
Yes! Contact your subject librarian to request a purchase. In some cases, it can take several months to process new acquisitions, so be sure to make your request early. If you are only looking for an excerpt, Reserves staff can also bring the material in through ILL.
Can I place a book from the reference collection on reserve?
Yes, and we recommend this practice for any assignments or readings that require the class to access a specific reference item, as it helps to ensure equitable access for your students. Reference materials placed on reserve may only be used in the library and can only be assigned an hourly loan period.
Contact
Phone
204.786.9809
Staff
Kim Nguyen, Reserves Specialist
Jenna Baraschuk-Modha, InterLibrary Loan and Reserves Assistant