Syllabus Service


The UWinnipeg Library is pleased to offer the Syllabus Service, a streamlined method of processing for Print and eReserve.

With the Syllabus Service, you can submit your reading list in its entirety for processing. Expert library staff will clear every item for copyright compliance, working directly with you to ensure the requirements of fair dealing are met. Materials will then be fully processed and made available through Print Reserve at the Circulation Desk or through Ares for posting on Nexus.

 Course reserves are processed on a first-come, first-served basis. We recommend submitting your materials 2-3 weeks before the start of the semester to guarantee they will be available for the start of classes. More time may be required if items are not available in the library catalogue. We aim to complete all requests in under three days, but as the new semester approaches, that timeline often increases to five days or more, depending on the volume of submissions, so please plan accordingly.

How to Use the Syllabus Service

You can submit your full reading list to the UWinnipeg Library’s Syllabus Service by emailing it to using your full course code and number (e.g. ANTH-1001-001-U2018FW) as the subject line. To help us process your request quickly and accurately, please include full bibliographic citations, your name, contact information, and the semester in which the course occurs.

Information Required for Each Item

  • Title
  • Author(s)
  • Publisher
  • Date
  • Edition (if applicable)
  • How the item will be supplied (by you or by library staff – see below for more information)
  • Length of loan period (see below for available options)

If you are submitting an excerpt of a larger work (e.g. article, chapter, short story, etc.) please include:

  • Title of work or journal title and volume number
  • Page numbers of excerpt and total number of pages in the work 

Supply Options

Faculty and instructors are responsible for confirming each item’s availability prior to submitting their syllabus. Acquiring unavailable materials can delay processing.

Please indicate on your submission which materials you will be supplying (e.g. personal copies), and which materials you would like Library staff to acquire (e.g. available through library holdings). If you are providing your own scans, attach them to your submission email.

If you require an item that the library doesn't own, please contact your subject librarian to request a purchase. In some cases, it can take several months for a new acquisition to be processed, so submit this request as early as possible.

If you only require an excerpt of a larger work that is not available through library holdings, please indicate that you would like Reserves staff to bring the item in through interlibrary loan and create a scan for you. This can take up to three weeks, so please allow sufficient time for your request.

Loan Periods

  • 1, 2, 3, 4, or 24 Hours
  • 3 or 7 Days

Please note that personal copies and non-circulating library holdings may also be identified for In Library Use Only, but library holdings that normally circulate cannot be restricted in this way. 

Acceptable Formats & Best Practices

Note that shorter readings (articles, chapters, etc.) may only be placed on eReserve. 

When placing an item on eReserve, try wherever possible to link directly to a library holding. Not only is this an easy way to adhere to copyright requirements, it increases accessibility for students and lets the library know when a resource is being used.

If you cannot provide a link, a scanned PDF of the excerpt can be used instead. You can ask Library staff to create these PDFs for you – just include a note when submitting your material! If you choose to provide your own scans, please email them to (remember to include your course code and semester!) and ensure they meet the following standards:

  • Single page view (do not scan two pages at once – this creates a barrier to accessibility)
  • Portrait orientation
  • Text reads left-to-right, top-to-bottom and is not cut off or severely angled
  • Minimum resolution of 300 dpi ; preferably 600 dpi and OCR
  • Includes either the work's title page or a bibliographic citation (any format, must be legible)
  • If possible, crop out any black margins


Can I place textbooks on Reserve?

If you are providing your own copy, yes. Please note that the library does not purchase textbooks and therefore cannot place any on reserve from our own holdings.


How many items can I place on Reserve?

We do not currently limit the number of items instructors can place on reserve; however, we request that instructors restrict their submissions to required readings. Suggested or supplemental materials should not be placed on reserve.  


Why can’t my students see the materials I have on Ares/Nexus?

What does “Item Activation Pending” mean in Ares?

Due to copyright requirements, eReserves cannot be made available to students outside of the normal class period (i.e. the semester in which the course takes place). If eReserve materials have been fully processed and are ready before the start of term, they will be given the status “Item Activation Pending” and will become automatically available on the first day of classes.

If classes have started or your items do not have the “Item Activation Pending” status, and students still cannot see the materials, please contact the Reserves team at so we can investigate the issue. Remember to include your course number!


The material I want to place on reserve isn't in the library. Can I place an order for it?

Yes! Contact your subject librarian to request a purchase. In some cases, it can take several months to process new acquisitions, so be sure to make your request early. If you are only looking for an excerpt, Reserves staff can also bring the material in through ILL.